Office Administrator

A forward-thinking Fintech enterprise leading the charge in revolutionizing payment practices is actively seeking an Office & Operations Coordinator to join their team. The company stands as a pioneer in developing cutting-edge solutions and products that empower both individuals and enterprises, fostering seamless digital financial journeys.

The Office & Operations Coordinator will play a critical role in supporting the daily operations of the office in Limassol and will be reporting to the Head of Administration. This position requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. The successful candidate will be responsible for a variety of administrative tasks, including managing office supplies, coordinating meetings, and assisting with various office functions.

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• Office Management: Maintain a well-organized office environment by managing office supplies, equipment, and facilities. Ensure that all office areas are organized and functional.
• Administrative Support: Provide comprehensive administrative support to the team, including answering phones, managing correspondence, scheduling appointments, and preparing documents.
• Meeting Coordination: Schedule and coordinate meetings, conferences, and events. Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.
• Record Keeping: Maintain accurate and up-to-date records, including employee files, office inventory, and other important documents. Ensure confidentiality and security of sensitive information.
• Vendor Management: Liaise with vendors and service providers to manage office supplies, equipment maintenance, and other services. Negotiate contracts and ensure timely delivery of goods and services.
• Travel Arrangements: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation. Prepare travel itineraries and ensure compliance with company travel policies.
• Financial Support: Assist with basic financial tasks, such as processing invoices, managing petty cash, and preparing expense reports.
• Customer Service: Provide excellent customer service to clients, visitors, and employees. Address inquiries and resolve issues promptly and professionally.

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• Bachelor's degree in business administration, secretarial studies or a related field.
• Minimum of 2 years’ experience as an office administrator, administrative assistant, or similar role. Experience in office management or administrative support is highly desirable.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills in English.
• Knowledge of the Greek language will be considered an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Comfortable using collaboration tools such as Slack, Google Workspace etc.
• Ability to handle multiple tasks and prioritize effectively.
• Attention to detail and problem-solving skills.

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• Attractive Compensation: Competitive salary package aiming to retain top talent.
• Annual Bonuses: Fixed bonus every October and December as a token of the particular months’ celebrations.
• Vibrant Team Culture: Work with a dynamic, international team that values diversity and collaboration.
• Comprehensive Health Benefits: Enjoy the peace of mind with a private health insurance & a provident fund.
• Engaging Social Events: Enjoy regular team-building activities, events and lively happy hours.
• Professional Development: Commitment to continuous career development and growth opportunities to help you achieve your professional goals.

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